You’ve hired a talented new team member. They’re excited, full of potential—and completely overwhelmed. Without a clear, intentional onboarding process, even the most capable hire can flounder. That’s a risk no organization can afford.

At Vivayic, we reimagined onboarding from the ground up—and the results were so impactful, they were featured in the May 2025 issue of TD Magazine from the Association for Talent Development (ATD).

Onboarding Isn’t Orientation—It’s Integration

Most companies treat onboarding as a checklist of HR tasks. But in today’s work environment, we have to do more than orient new hires—we need to help them integrate into the team, the culture, and the work itself. Vivayic’s onboarding solution features a tiered, personalized approach to help employees build confidence, competence, and connection from day one.

Why Now? 

According to Gallup, only 12% of employees strongly agree their organization does a great job of onboarding. Yet effective onboarding improves retention by 82% and productivity by over 70% (Glassdoor). The stakes are high, especially for small and growing companies, which often rely on lean teams and institutional knowledge.

At Vivayic, we’ve lived this challenge. We outgrew our informal onboarding process and needed a formal, scalable, yet personal approach to onboarding that aligned with our people-first values.

How Vivayic Built a Better Onboarding Experience 

To meet the needs of our evolving remote workforce and preserve company culture, we asked these key questions:

• What are our priorities? 🎯
• Who is the target learner? 🤓
• What will we create to meet our needs? 🗺️
• What does success look like, and how will it be measured? 📏

To meet our needs, we designed a three-tiered onboarding approach. The three tiers include:

• Company onboarding which focuses on culture, operations, and tools.
• Functional onboarding and academies which include custom learning paths focused on core role responsibilities.
• On-the-job training which allows new employees to learn by doing with real time coaching and mentoring.

This approach was piloted and iterated based on feedback from the team. We continue to use this approach today and iterate as needed based on the changing landscape of our team and our business.

Is It Time to Rethink Your Onboarding? 

A strong onboarding experience is a strategic asset—not a formality. Here are a few questions to ask as you evaluate your own process:

• Is your onboarding program aligned with your company’s values and culture?
• Do new employees have the tools—and relationships—they need to succeed?
• Are you measuring success based on performance, confidence, and connection?

If not, you’re not alone—and that’s where Vivayic can help.

Let’s Build Better Beginnings—Together 

At Vivayic, we specialize in designing custom learning experiences rooted in organizational goals and learner needs. Whether you work for a corporation and are looking to boost retention, or you are a nonprofit scaling your team or onboarding new board members, we can help you build an onboarding program that’s more than a welcome packet—it’s a launchpad.

Want to read more? Our full story was featured in ATD’s TD Magazine, May 2025 issue, in the article titled “Onboarding in Three Tiers.” (ATD members can access it here).